Requirements
- Execute timely and accurate commission payouts via online banking systems
- Maintain payout records and reconcile discrepancies using spreadsheets and accounting tools
- Coordinate with agents, brokers, conveyancers and finance team to resolve payout related queries
- Perform essential functions personally, through others, or in conjunction with designated personnel or outside vendors/experts
- Research disputed invoices, assists staff with questions regarding accounts, reimbursements
- Assist in providing reports to internal and external auditors
- Assist payout team with inquiries regarding payment status
- Perform daily/weekly/monthly bank reconciliation
- Maintain transaction data integrity across transaction management, accounting, and administrative platforms
- Continuously identify process improvements and recommend system optimizations
- Adheres to financial laws and guidelines
- Monitor and track all incoming deposits into brokerage trust and operating accounts on a daily basis
- Identify the source and purpose of each deposit, including commission payments, client deposits, and third-party transfers
- Liaise with real estate agents, conveyancers, brokers, and other stakeholders to confirm deposit details
- Match deposits to corresponding deals, transactions, or invoices in the brokerage management system
- Ensure timely and accurate entry of deposit data into internal systems and financial records
- Investigate and resolve any unidentified or misallocated deposits
- Maintain detailed records of all reconciliations and communications for audit and compliance purposes
- Collaborate with the finance and deal administration teams to support month-end and year-end processes
- Assist in refining deposit tracking and reconciliation workflows to improve efficiency and accuracy
- In-depth knowledge of corporate finance and accounting principles, laws and best practices
- Solid knowledge of financial analysis and forecasting
- Proficient in the use of MS Office and financial management software (e.g. SAP)
- An analytical mind with a strategic ability
- Excellent organizational and leadership skills
- Outstanding communication and interpersonal abilities
- A minimum of two years of relevant experience is preferred
- Proven experience as AP Accountant or similar role
- BComm in Accounting, finance, or relevant field
- Ability to truly encompass our Company Core Values
- Work Hard. Be Kind
- “We” are bigger than “me”
Nice to Have
- CPA or other relevant qualification is a plus
- Experience with training and oversight of operations
