Responsibilities
- Draft, examine, and negotiate outgoing sub-award agreements, including but not limited to various tasks.
- Stay current with the regulatory and legal framework and extensive compliance rules affecting sponsored research agreements.
- Conduct meticulous reviews of SUBSystem Required Items, offering expert guidance and enforcing compliance with University, School, and external agency policies related to outgoing subawards.
- Evaluate sponsored research awards from external funding agencies for required flow-down terms and active assurances to prepare suitable outgoing subaward agreements.
- Manage workload with status transparency for prioritization. Ensure accurate and timely submission of all subawards to the OSRS Signing Official for approval.
- Oversee and manage the SUBSystem template portfolio of attachments, institutional database, and internal process documents.
- Provide expert advice and training to research administrators and faculty on research administration processes and policies.
- Develop and deliver training and user support through instructor-led sessions.
- Provide updates and content for a comprehensive SUBS user guide.
- Create learning materials for presentations, classes, and demos. Serve as a presenter when needed.
- Conduct ad hoc classes as required.
- Sign and approve outgoing subawards in SUBSystem as delegated by the manager.
- Assist with updates to training and reference materials for ongoing outgoing subaward education for OSRS and the research administration community.
- Train new and existing OSRS staff.
- Review and analyze current processes to ensure efficiency within OSRS and the university.
- Lead special projects as a team leader, focusing on streamlining and improving processes and documents.
- Participate in Workday grant support meetings, discussions, and processes.
- Analyze functionality to recommend configurations and enhancements.
- Determine, verify, and test configurations and enhancements in three environments: Development, Test, and Production.
- Share notifications with the user community regarding fixes, configurations, enhancements, and system issues. Ensure notifications are clear and concise and provide screenshots as appropriate. Answer any questions that may arise.
- Collaborate with OSRS, IT, and the research administration community regarding work items. Track and prioritize issues. Determine if and when issues can be closed.
- Document testing results and report to IT.
- Manage FFATA reporting using SUBSystem FFATA reports and fsrs.gov.
- Assist with Small Business Subcontracting Plans (SBSP) reporting.
- Assist with monthly volume and turn-around time reporting, preparing weekly status reports of the SUBS team's workload to facilitate prioritization and necessary follow-up of workload for sub-agreements.
Requirements
- Bachelor’s degree or equivalent combination of education and/or experience.
- Three years of experience in research administration.
Nice to Have
- Accounting Processes
- Accounting System
- Analytical Thinking
- Communication
- Computerized Accounting
- Customer Service
- Deadline Management
- Detail-Oriented
- Developing Proposals
- Electronic Mail
- Multitasking
- Oral Communications
- Prioritization
- Professional Etiquette
- Self-Organization (Business)
- Sound Judgment
- Tactful
- Word Processing
- Working Independently
- Written Communication
Benefits
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Free Metro transit U-Pass for eligible employees.
- Defined contribution (403(b)) Retirement Savings Plan, which combines employee and university contributions starting at 7%.
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
- Four weeks of caregiver leave to bond with a new child. Family care resources are also available for continued childcare needs. Adult care resources are also provided.
- Tuition coverage for employees and their families, including dependent undergraduate-level college tuition up to 100% at the university and 40% elsewhere after seven years of employment.
Compensation
Remote. Office of Sponsored Research. Not specified
Other
- Normal office environment.
- Typically sitting at a desk or table.
- Typically sitting at a desk or table.
- All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
