Responsibilities
- Conducting periodic Trust and Compliance Checks of landlords and subtenants (every 3 years)
- Coordinating the lease closure process, including verification that all obligations have been fulfilled through contact with various internal departments
- Updating and maintaining lists of payment approvers
- Updating cost coding lists in cooperation with the accounting and AP departments
- Supporting resolution of technical payment issues, tracking cases, and engaging appropriate stakeholders
- Handling ad hoc payments, including security deposits, annual sublease registration taxes, and others (e.g., broker fees)
- Creating customer accounts in a dedicated system
- Regular meetings with the M&A team
- Verifying the completeness of documentation required for M&A processes
- Obtaining necessary information and documents from stakeholders
- Bank guarantee management
- Coordinating communication during bank guarantee wording negotiations, particularly in cases of transferring guarantees to a new bank
- Taking over agreements as part of mergers and transferring guarantees to IBM's bank
- Collaborating with landlords, Treasury and Legal departments, banks
- Coordinating annual testing of new Tririga versions
Requirements
- Bachelor’s or Master’s degree, preferable in Real Estate/Administration
- 3+ years of relevant business environment experience, minimum 2 years’ experience in real estate related fields
- Strong knowledge of MS Office (Outlook, Teams, Word, Power Point, Excel – advanced formulas, and pivot tables, basic VBA would be an asset)
- Fluent spoken and written Business English (enabling leading conference calls and trainings delivery)
- Strong communication skills
- Ability to see through data and translate it into understandable outputs (e-mails, PowerPoint presentations, Word documents, Excel spreadsheets)
- Ability to deliver tasks with minimal supervision, skill to plan and execute autonomously, client focused, open – minded and willing to challenge status quo
Benefits
- Contract of employment
- Benefits package (private healthcare, cafeteria system, life insurance)
- Long-term career growth opportunities
- Training and development programs to enhance your skills
- Modern office in an attractive location (Warsaw Spire) near the subway station (hybrid working model)
Work Arrangement
Hybrid
Additional Information
- Fluent spoken and written Business English required
- Hybrid working model
- Location: Remote – Warsaw, POL
