Softseed Technologies is looking for an Office Manager to create a well-organized, efficient, and welcoming environment that enables our entire team to thrive. As a central point of coordination, you will support both day-to-day activities and long-term projects within our dynamic startup.
What You'll Do
- Organize and coordinate office administration across multiple teams and projects
- Structure workflows and support management with internal processes
- Lead internal projects and coordinate company events
- Manage onboarding processes in close partnership with HR and team leads
- Set up and maintain basic technical infrastructure (telephony, meeting tools, workplace setup)
- Maintain document filing systems and order structures
- Handle preparatory accounting, document entry, and collaborate with tax consultants
- Manage travel arrangements, contracts, and related services
- Coordinate external service providers (mail, courier, shipping)
- Oversee procurement processes and support hospitality tasks
What We're Looking For
- 5+ years of experience in office management, executive support, or project management
- Experience with preparatory accounting and document management
- Familiarity with M365, project management, and communication tools
- Strong organizational skills, initiative, and a proactive, structured approach
- Ability to substitute for personal assistants as needed
- Warm, empathetic, and people-oriented personality
- High motivation, positive energy, and professional demeanor
- Cultural fit for a dynamic startup environment
- Strong team spirit and collaborative attitude
Technical Stack
- M365
Team & Environment
You will work closely with founders and a dynamic, international team within a positive work environment. Our team is set to double in size within a year.
Benefits & Compensation
- Shape the administrative backbone of a fast-growing startup in Berlin
- Take ownership and lead impactful office projects and events
- Work closely with founders and a dynamic, international team
- Opportunity to drive process improvements and implement new tools
- Competitive salary and permanent contract
- Direct influence on team culture and daily operations
- Be the “good soul” of the company and contribute to a positive work environment
- Grow with a team that is set to double in size within a year
Work Mode
This is an onsite position in Berlin, Germany.
