Responsibilities
- Serves as a point of contact with accounting teams to resolve financial discrepancies and support year-end closing procedures.
- Maintains and updates a centralized digital system tracking grant applications, awards, and rejections.
- Collaborates with principal investigators to oversee fund allocation and implement approved budget modifications.
- Reviews and authorizes procurement requests, advising purchasing personnel on allowable costs per grant stipulations.
- Projects and updates spending forecasts across faculty grant portfolios.
- Ensures contracts and subcontracts are executed on time by overseeing workflows, validating documentation, and meeting OSRS requirements.
- Drafts and manages communications with funding bodies, including requests for budget adjustments, extensions, and equipment approvals.
- Secures required approvals and distributes financial summaries to principal investigators and senior administrators.
- Tracks and verifies invoicing for subrecipient organizations receiving grant funds.
- Responds to internal and external requests for grant documentation, such as biosketches, trainee details, and protocol approvals.
- Manages the formal closure of grant accounts, including submission of final progress and invention disclosures when required.
- Supports daily financial operations related to grants, including billing, revenue tracking, budget oversight, and financial analysis.
- May support proposal development by coordinating submission logistics and collecting inputs from research collaborators.
- May assist in building and justifying grant budgets during the pre-award phase.
- May monitor and update Other Support documentation for compliance.
- May track deadlines and ensure timely submission of proposal components.
- May maintain up-to-date knowledge of federal, sponsor, and institutional regulations affecting grants.
- May record and maintain historical data on proposals and awarded grants.
- Performs additional tasks as assigned by leadership.
Work Arrangement
Remote
Responsibilities (19)
- Act as liaison to accounting departments to resolve accounting issues and manage year-end process.
- Tracks and maintains online database of grants submitted, awarded, rejected, etc.
- Works with PIs to provide fund management and make any necessary budgetary changes.
- Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.
- Updates and forecasts grant expenditures for faculty grant portfolios.
- Ensures timely implementation of contracts and subcontracts by managing processes, examining information and complying with necessary requirements of OSRS.
- Creates, addresses, and processes correspondence of moderate to high complexity with granting agencies (i.e. inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase, and budget reallocation requests).
- Obtains signatures and forwards grant financial status reports to PI and senior leadership.
- Monitors invoices for outgoing subawards.
- Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, human/animal protocol approvals, and other support).
- Responsible for closure of grant accounts. Submits final progress report and final invention statement (if applicable) to the appropriate agency.
- Assists with the day-to-day management of departmental grant financial operations, including but not limited to accounts payable, accounts receivable, program budgets, revenue reconciliation, financial reporting and analysis.
- May assist with pre-award activities including: Coordination of proposal submission, including gathering of all materials from collaborating researchers and teams
- May assist with pre-award activities including: Coordination and development of proposal budgets and justifications
- May assist with pre-award activities including: Monitoring and adjusting Other Support documents
- May assist with pre-award activities including: Tracking report due dates and coordinating on-time submission of all materials needed
- May assist with pre-award activities including: Maintaining knowledge of regulatory compliance and agency/university guidelines
- May assist with pre-award activities including: Recording and reporting on proposal and award history
- Performs other duties as assigned.
