Hunt St is hiring a Virtual Assistant to provide comprehensive administrative and operational support within our residential construction environment. You will ensure accurate project setup, documentation control, compliance management, and financial tracking from tender through to project completion.
What You'll Do
- Maintain and update estimating templates, including quantity take-offs and system entries.
- Review fee proposals to confirm scope completeness, subcontractor pricing, provisional sums, and inclusions.
- Support accurate project setup within Buildertrend.
- Maintain project documentation and filing systems in accordance with company procedures.
- Manage drawing registers and ensure current plans are distributed and recorded.
- Prepare and issue Safe Work Method Statements (SWMS).
- Prepare subcontractor agreements and engagement documentation.
- Maintain subcontractor compliance records, including licences, insurances, and SWMS currency.
- Prepare and issue contract documentation, including Home Building Compensation Fund (HBCF) certificates.
- Maintain registers for Variations, Requests for Information (RFIs), and Extensions of Time (EOTs).
- Assist with collation of documentation required for Occupation Certificate (OC) submissions.
- Support document control processes in line with contractual obligations.
- Assist with preparation of progress claims and payment schedules.
- Maintain client invoice and retention tracking registers.
- Track subcontractor claims, invoices, and payment status.
- Process supplier invoices and purchase orders through Dext and Xero.
- Support cost tracking and financial record accuracy across projects.
- Review and approve timesheets in Buildertrend.
- Prepare weekly payroll processing in Xero.
- Maintain accurate labor records aligned with project allocations.
What We're Looking For
- Experience in construction administration within the Australian building industry.
- Working knowledge of residential building contract processes and documentation.
- Proficiency in Microsoft Office and Google Workspace.
- Practical experience using Xero for financial administration.
- Experience using Dext for invoice processing.
- Experience with Buildertrend or comparable construction management software.
- Strong organisational and document control skills.
- High attention to detail and ability to manage multiple projects.
Technical Stack
- Construction Management: Buildertrend
- Finance: Xero, Dext
- Productivity: Microsoft Office, Google Workspace, Google Drive
Compensation
Monthly salary: $1,500 AUD - $2,000 AUD.
Work Mode
This is a fully remote position open to candidates based in the Philippines.
Hunt St is an equal opportunity employer.
