Responsibilities
- Support senior executives with calendar coordination, email management, travel arrangements, and expense reporting
- Proactively manage and prioritize executive schedules to ensure efficient time utilization
- Prepare professional documents, presentations, and reports as needed for senior leadership
- Coordinate and organize internal and external meetings and events for key executives
- Serve as a professional and respectful initial contact for internal and external stakeholders
- Collaborate with peer administrative staff to resolve scheduling conflicts and escalate issues when necessary
- Deliver additional personal assistant and administrative support as required
- Upload board papers and related documents to the Diligent online portal
- Arrange meeting logistics including rooms, catering, and technical equipment for committee sessions
- Issue meeting invitations using the Executive Leadership Team’s calendar system
- Maintain the Investment Committee’s intranet page, ensuring links and information are current
- Take accountability for personal safety and the well-being of others, aiming for zero incidents
- Promote a safety-first culture by modeling responsible behavior
- Adhere to health, safety, and environmental protocols and align actions with organizational values
- Ensure all activities comply with company policies and functional standards
Responsibilities
- Provide executive assistant support to the SVP, CFD & Commercial and CFO Crop Nutrients in relation to diary management, inbox, travel and expenses
- Translating prioritisation into active management of diaries and related administration
- Produce high quality documentation, presentations and reports in support of the SVP, CFD & Commercial and CFO Crop Nutrients as required
- Manage internal and external events for the SVP, CFD & Commercial and CFO Crop Nutrients
- Provide a diplomatic and courteous “first point of contact”
- Liaise with peer Team Assistants and Executive Support teams to address scheduling conflicts that may arise and escalate any unresolved matters as appropriate
- To provide PA and administrative support, not specifically referred to above as necessary
- Upload documents to Diligent online board paper site
- Book meeting rooms, catering, equipment for Committee meetings
- Send out meeting invites from Executive Leadership Team calendar
- Maintenance of Eureka (intranet) page for Investment Committee ensuring all details and links to documents are up to date
- Take personal responsibility for safety of self and others to ensure zero harm and elimination of fatalities
- Act as a role model and reinforce a workplace culture where safety and health for the site is paramount
- Demonstrate behaviour in line with health, safety and environmental standards and with the Group’s values
- Ensure compliance with Anglo American requirements within function
Other
- 6 month fixed-term contract
- Must ensure compliance with Anglo American requirements within function
- Demonstrate behaviour in line with health, safety and environmental standards and with the Group’s values
