Role Overview
A national educational music organization is looking for a Staff Accountant to oversee accounts receivable, billing, and month-end accounting processes. This is a full-time remote position with a preference for candidates located on the East Coast. You will play a central role in maintaining financial accuracy and supporting timely collections while collaborating with operations, sales, and customer service teams.
Key Responsibilities
- Generate and distribute customer invoices accurately and on schedule, maintaining billing cycles and recurring charges as needed.
- Process daily customer payments across multiple methods—checks, ACH, wires, and credit cards—and apply them correctly in the system.
- Reconcile incoming cash receipts with bank activity and ensure proper allocation to invoices, deposits, or account balances.
- Investigate unapplied or misapplied payments and resolve discrepancies promptly.
- Monitor accounts receivable aging reports and follow up with retail customers on overdue balances.
- Support collection efforts related to rental fleet agreements in coordination with relevant teams.
- Respond to customer inquiries about invoices, account status, and payment history.
- Resolve billing disputes by collaborating with sales, operations, and customer service.
- Reconcile accounts receivable subledger to the general ledger monthly.
- Prepare and post adjusting journal entries at month-end, including bad debt provisions, write-offs, and revenue accruals.
- Review open credits, unapplied cash, and unresolved balances to ensure data integrity.
- Analyze monthly aging reports and report key metrics to management.
- Evaluate deferred revenue balances and ensure revenue is recognized in line with accounting standards and company policy.
- Assist with month-end close tasks and provide documentation during audits.
- Record vendor prepayments accurately in NetSuite and maintain supporting allocation schedules.
- Enter amortization entries for prepaid expenses and reconcile prepaid balance sheet accounts monthly.
- Support the sales team by setting up new customer accounts, reviewing credit applications, and recommending credit limits.
- Maintain up-to-date tax exemption certificates and ensure proper filing.
- Help develop and refine accounts receivable policies and standard operating procedures.
- Identify process improvements to increase efficiency and accuracy in AR workflows.
- Ensure compliance with internal controls and support audit readiness.
- Participate in system upgrades and automation projects, particularly within NetSuite.
Qualifications
Applicants must have at least one year of hands-on experience using NetSuite as their primary ERP system. Proficiency in NetSuite and advanced Excel skills—including VLOOKUP, pivot tables, and data analysis—are essential. You should have a solid understanding of accounts receivable, general ledger reconciliation, and cash application processes. Strong attention to detail, organizational ability, and the capacity to work independently in a fast-paced environment are required.
A degree in Accounting, Finance, or a related field is preferred but not mandatory.
Technology
NetSuite, Microsoft Excel
Work Environment
This is a remote position with a strong preference for candidates based on the East Coast. Some travel may be required from time to time. The role supports a growing organization committed to arts education.
Benefits
- Comprehensive health, dental, and vision insurance
- 401(k) plan with employer match available after 90 days
- Paid time off in accordance with company policy
- Opportunities for professional growth as the organization expands
Compensation
$60,000 per year
Our Values
We believe in stewardship by empowering educators and supporting arts communities. We invest in the growth of our team and partners to build a sustainable future in arts education. Behind every performance, there are people who make it possible—we’re the ones ensuring the foundation is strong so others can shine.
Equal Opportunity
We value diversity as a core strength and encourage all qualified applicants to apply, regardless of background.
