Responsibilities
- Coordinate logistics, manage calendars, book travel arrangements, and confirm client session details.
- Prepare digital materials, session templates, agendas, and follow-up deliverables for client meetings.
- Maintain and update CRM systems with leads, clients, and session information.
- Track progress across the sales pipeline and ensure accurate data management.
- Support outbound business development through LinkedIn outreach, email communication, and cold calling.
- Manage executive inbox communication and prioritize tasks to ensure timely responses.
- Assist with marketing coordination, including scheduling social media content and repurposing materials.
- Collaborate with design or content contributors to organize branded deliverables.
- Leverage AI tools to streamline documentation, communication workflows, and operational processes.
- Operate effectively in a fast-paced environment while managing multiple priorities and deadlines.
Requirements
- Minimum 4 years of experience as an Executive Assistant directly supporting coaches, consultants, or professional service executives.
- Strong hands-on experience with CRM platforms and AI productivity tools (ChatGPT, automation tools, or similar).
- Proven ability to operate in fast-paced, high-demand environments managing complex scheduling and competing priorities.
- Experience supporting outbound business development, including LinkedIn outreach, email campaigns, appointment setting, and/or cold calling.
- Advanced English communication skills with prior client-facing experience representing an executive professionally.
Nice to Have
- Familiarity with EOS® or similar business operating systems or coaching frameworks.
- Basic marketing or content coordination knowledge, including social media scheduling tools.
- Experience using automation tools such as Zapier for workflow integrations.
- Exposure to project management platforms such as Asana, ClickUp, or Monday.com.
Benefits
- Work directly with experienced coaches and consultants.
- Gain exposure to consulting operations and business growth strategies while working in a remote setting.
- Be part of a growing professional environment supporting entrepreneurial organizations.
- Opportunity for long-term growth and increased operational responsibility.
- Paid Vacation Time.
Additional Information
- Professional and quiet remote work setup (PC) with reliable high-speed internet.
- Strong Zoom presence and polished communication skills.
- Ability to balance client interactions with administrative responsibilities.
- Submission of an introductory video is required as part of the hiring process.
