FreedUp is looking for a proactive and highly organized Remote Executive Assistant to the President & CEO to support the leadership of a mission-driven nonprofit. This operationally focused role is critical for streamlining workflows and creating efficiency in both professional and personal domains.
What You'll Do
- Manage the CEO’s email inbox, focusing on prioritization and timely responses.
- Coordinate the CEO’s professional and personal calendar, scheduling meetings, and aligning family and work commitments.
- Develop and maintain SOPs for daily operations to streamline workflows.
- Utilize Notion to create a personal operating system for collaboration and task tracking.
- Support personal tasks such as grocery ordering, meal planning coordination, and family logistics.
- Handle donor management tasks, including tracking updates and organizing voice memos.
- Provide general administrative support and assist with team communications.
- Maintain top 30 prospect list with proactive outreach reminders.
- Triage donor communications and manage in Notion and HubSpot.
- Research and prospect for individual donors, foundations, and corporations.
What We're Looking For
- Bachelor’s degree in Business Administration, Communications, or a related field.
- 3+ years of experience as an Executive Assistant or in a similar role.
- Proven experience in email management, calendar coordination, and task delegation.
- Experience creating and managing SOPs and using tools like Notion for organization.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills.
- Familiarity with remote collaboration tools like HubSpot, Notion, Slack, Zoom, Fireflies, or Microsoft Teams.
Technical Stack
- Notion, HubSpot, Slack, Zoom, Fireflies, Microsoft Teams
Team & Environment
You will coordinate tasks between the CEO, his wife, and other team members, reporting directly to the President & CEO.
Benefits & Compensation
- Compensation: $1,000–$1,500 per month
- Opportunity to work with a nonprofit organization driving impactful change.
- Remote-first approach with a collaborative and supportive team.
- Comprehensive onboarding process to ensure your success.
- PTO and performance bonuses.
- Professional growth opportunities in a mission-driven environment.
Work Mode
This is a fully remote position.
FreedUp is an equal opportunity employer.
