FreedUp is looking for a proactive and highly organized Executive Assistant to support our Founder & CEO in the advertising industry. You will play a key role in streamlining operations, improving efficiency, and ensuring smooth day-to-day management as the business expands.
What You'll Do
- Handle phone calls, schedule appointments, and manage email communications.
- Maintain and update the CRM (HubSpot).
- Assist with administrative tasks to optimize the executive’s time and productivity.
- Organize and schedule meetings and keep the executive informed of upcoming appointments.
- Oversee inbox triage, draft and review emails, and maintain a system for prioritizing key messages.
- Assist with document organization, mail management, and basic reporting.
- Support with light bookkeeping tasks and invoice tracking.
- Help establish efficient workflows and implement best practices for managing executive responsibilities.
- Support business growth by coordinating initiatives, tracking key tasks, and ensuring deadlines are met.
What We're Looking For
- 3+ years of experience as an Executive Assistant, Administrative Coordinator, or in a similar role.
- Strong experience in phone and email management, calendar coordination, and CRM data entry.
- Proficiency in HubSpot, ClickUp, Jira, Trello, or similar project management and CRM tools.
- Excellent written and verbal communication skills.
- Ability to take initiative, solve problems independently, and implement efficient workflows.
- Strong organizational and time management skills.
- Familiarity with basic bookkeeping and reporting.
- Reliable high-speed internet, a modern laptop with a multi-core processor, and a noise-canceling headset.
Technical Stack
- HubSpot
- ClickUp
- Jira
- Trello
Team & Environment
You will report directly to the Founder & CEO and work within a supportive and collaborative team environment.
Benefits & Compensation
- International experience
- Opportunity to work remotely from anywhere
- Supportive and collaborative team environment
- Learning and development opportunities
- Potential Performance Bonuses
- PTO
- Compensation: $1,300- $1,700 per month (based on experience)
Work Mode
This is a fully remote position open to candidates located in Latin America (LATAM).
