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Toronto, ON, Canada On-site Employment

Bantrel Co. is hiring a Reception & Administrative Assistant

Responsibilities

  • Provide initial point of contact for visitor and vendor support. Acts as Receptionist and greets guests to the office.
  • Answer main phone lines for our group of companies.
  • Update and manage Toronto Office site on Teams and post news and updates to the Toronto portal.
  • Monitor department service mailbox and ticket system.
  • Shipping and Receiving Assets between Offices and Field Sites.
  • Manage calendars, prepare expense reports, and assist the team with expense-related inquiries
  • Support for booking travel and hotel arrangements.
  • Maintain vacation and employee birthday calendar.
  • Prepare presentations, organization charts, etc., using Word, Excel, Visio and PowerPoint.
  • Assist Office Services team members with general office support tasks.
  • Participate in Fire Warden and First Aid training and act as a deputy in both roles.
  • Support Office Services team members with troubleshooting and service requests.
  • Communicate open items and issues to key stakeholders, including management.
  • Prepare and issue meeting minutes.
  • Book and organize special events and/or training and catering for meetings as required.
  • Maintain Outlook Distribution Lists and office room bookings.
  • Ensure training requisitions are filled out properly and initiate them when required.
  • Update corporate resumes for proposals as required.
  • Assume additional responsibilities as assigned/required.

Requirements

  • Answering main phone lines
  • Responding to internal service requests
  • Coordinating with vendors and landlord maintenance staff
  • Monitoring the Office Services department mailbox
  • Employ strong communication skills
  • Support management team
  • Act as administrative support for the Toronto office
  • Work in collaborative, dynamic and fast-paced environments
  • Be task-oriented
  • Be a self-starter
  • Have confidence
  • Have exceptional communication skills
  • Work around flexible working hours due to various time zones
  • Provide occasional after-hours support

Additional Information

  • Full-time permanent role
  • Flexible working hours
  • Occasional after-hours support required
About company
Bantrel Co.
Bantrel is proud to be a leading provider of Engineering, Procurement, Construction and Construction Management (EPC / EPCM) services in Canada. For 40 years we have delivered end-to-end solutions for some of Canada’s most challenging and complex energy, mining, infrastructure, and nuclear projects, with an unrelenting focus on safety and quality. Bantrel performs design and procurement services from our primary Calgary, Edmonton and Toronto office locations and delivers construction management and self-perform construction services at various Client sites across Canada. We operate independently but leverage the global expertise of and provide resources to our affiliate Bechtel Corporation, one of the largest EPC companies in the world, and remain Canadian focused including through our other shareholder, McCaig Investments, a respected local family group of businesses and deep community supporter. Our private ownership provides long-term business planning and strategic decision horizons supported by a strong financial position.www.bantrel.comBantrel Co.: My Company | LinkedIn Job Description: We are currently seeking a qualified Civil Designer with Civil 3D experience to join our team, based out of Calgary, AB. Join us in this full time permanent role Duties & Responsibilities include: * Prepare and develop Civil 3D original ground surfaces using survey point data. * With the help of a civil engineer, develop rough grade and final grade surfaces including roads, ditches, ponds, undergrounds etc. * Generate cut and fill MTO using Civil 3D. * Extract 2D drawings from Civil 3D model for rough and final grading, ditches, undergrounds, ponds, etc. * Work closely with civil engineer in developing all aspects of civil grading design. * Interface with structural engineers and designers to ensure continuity of civil design with building, equipment and structure foundations. * Coordinate with designers in other disciplines to progress 3D model and 2D drawings. * Maintain drawing files and folders in accordance with company QA/QC procedures. * Ensure compliance with approved design standards. * Participate in and foster a work environment that is based upon openness, trust, communication, teamwork, empowerment, innovation, and satisfaction. Qualifications: * A recognized degree or diploma in Design and Drafting from an accredited college or university * Civil 3D training and experience is a must * Minimum 5-years of practical work experience using Civil 3D software * Excellent communication skills (Oral and Written). * Knowledge of industry/regulatory codes and standards. * Intermediate to advanced computer skills. Additional Information: We offer a competitive compensation package, a great learning environment, interesting & challenging work and the opportunity for career advancement.Immediate access to a comprehensive benefits package that provides extended health, dental, vison, prescription coverage and flexible healthcare and personal spending accounts (no waiting period)* Employer Group RRSP plan with no matching required Eligible employees can participate in our Earned Day Off program (EDO) providing alternate Fridays off (based on annual calendar)Hybrid remote work program (up to 52 days per year, based on eligibility)Explore the many reasons to be part of our teamOur culture is guided by our Mission and Values, these shape how we treat one another, our Clients, and how we achieve excellence. Bantrel has a long and vibrant history of local community involvement, employee volunteerism, and corporate philanthropy. Bantrel is committed to fostering an inclusive workplace that welcomes and values Indigenous perspectives. Learn more about our approach to diversity and inclusion here. As part of the recruitment process, successful clearance of applicable pre-employment checks is required which may include Criminal Background/Police Information check, Drug & Alcohol test, Reference checks as well as submittal of Provincial Driver’s Abstract. Please note only those candidates selected for interview will be contacted - all other resumes will be retained for future consideration. No phone calls or unsolicited agency resumes please. AI technology is utilized by Bantrel as part of our recruitment process.
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Job Details
Department Office Services
Category other
Posted 2 months ago