Horizon Recovery is looking for a Virtual Purchasing Assistant (Purchasing Admin) to support our purchasing function through digital workflows. This remote role focuses on data accuracy in systems like Sage, adherence to procurement policies, and timely support of project and purchasing teams to help ensure profitable, on-budget jobs.
What You'll Do
- Create, submit, and update purchase orders in the ERP/purchasing system; track order status, resolve discrepancies, and ensure supporting documentation is complete and organized.
- Communicate with suppliers digitally (email, portals, phone) to request quotes, confirm pricing and availability, follow up on deliveries, and resolve basic issues related to orders and invoices.
- Maintain accurate vendor, item, and pricing records; update catalogs, preferred vendor lists, and vendor “hot sheets” to support buying power and consistency.
- Support inventory and job buyouts by entering and updating project specific POs, aligning pricing with awarded quotes, and maintaining cost data at the cost code level in Sage or similar systems.
- Run and format recurring reports (e.g., spend by vendor, PO accuracy, budget vs. actual at costcode level, commodity price trends) and publish them in Ninety.io or other internal tools as assigned.
- Assist with digital fleet/asset tracking as needed by updating system records for vehicles and tools (assignments, registrations, service dates) based on information provided by the fleet and field teams.
- Ensure all purchasing activities follow internal procurement policies, approval workflows, documentation standards, and audit requirements; help maintain standardized templates and checklists.
- Monitor market and commodity pricing for key electrical materials, flag significant changes, and summarize potential savings or risks for the purchasing or project team on a regular cadence.
What We're Looking For
- Experience in purchasing, procurement, or administrative support.
- Proficiency with Microsoft 365 tools (Outlook, Excel, SharePoint, Teams) and comfort working in ERP/purchasing and accounting tools such as Sage.
- Strong written and verbal communication skills, high attention to detail, and excellent time management in a remote work environment.
- Ability to analyze quotes, compare pricing and terms, interpret basic cost and budget reports, and assess supplier performance trends.
- Reliable high-speed internet, appropriate home workspace, and ability to work within agreed-upon core business hours.
Nice to Have
- Experience preferably in construction or electrical contracting, with a strong understanding of electrical materials and equipment.
- An associate’s degree in Supply Chain, Business, or a related field is a plus.
- Procurement certifications (CPSM, CPP, or similar) are preferred but not required.
Technical Stack
- Microsoft 365 (Outlook, Excel, SharePoint, Teams)
- ERP/Purchasing systems (Sage)
- Ninety.io
Benefits & Compensation
- Compensation: Up to $6/hr
Work Mode
This is a fully remote (global) position.
Horizon Recovery is an equal opportunity employer.
