Requirements
- Create and manage detailed project plans, timelines, and deliverables
- Coordinate and facilitate client check-in meetings and internal project syncs
- Track project progress, milestones, risks, and dependencies within project management platforms
- Proactively follow up with stakeholders to ensure deadlines and action items are completed
- Serve as the main point of contact for client communication and project updates
- Prepare meeting agendas, notes, status reports, and next steps documentation
- Identify potential roadblocks early and recommend solutions before issues escalate
- Collaborate cross-functionally with internal teams to keep projects moving smoothly
- Ensure projects remain aligned with client expectations, scope, and timelines
- Maintain organized documentation and workflows across all active projects
- Monitor project health and provide leadership with regular progress updates
- Support process improvements and help streamline project operations where needed
- Excellent English written and spoken skills, even without AI.
- Warm, kind support to clients
Nice to Have
- Experience in non profit / purpose-driven space.
- Experience working with global teams (not just US-oriented, but global).
- Experience working with bitrix.
Work Arrangement
Remote (Worldwide)
Additional Information
- English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.
- Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions.
- 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.
- Full-time - 40 hours/week
- US timezone, with PH time overlap
