International Rescue Committee (IRC) is hiring a Project Coordinator

Responsibilities

• Lead day-to-day coordination and execution of project activities in accordance with approved work plans and donor requirements.
• Ensure delivery of project milestones across three key outcomes in collaboration with research consultants or consultancy firms and research manager and TA: Generation of evidence through implementation research, development of a national roadmap for Indigo Backpack scale-up, and oversight of foundational capacity building and establishment of an implementation research agenda by consultants / consultancy firm in collaboration with research manager.
• Coordinate the timely procurement, importation and deployment of Indigo Backpacks in collaboration with IRC Supply Chain and MoH, MoF, EFDA, EPSS counterparts.
• Collaborate with MOH in site selection, distribution plan development, deployment of the device and joint post-deployment assessment in line with an initial agreed criterion.
• Monitor progress against deliverables, ensure compliance with timelines, and produce high-quality reports and documentation.
• Organize and facilitate launching, co-creation, validation and dissemination workshops with MoH, EPHI, Donors, other key partners, and other stakeholders.
• Maintain comprehensive project records, meeting minutes, and decision logs for reference and reporting.
• Conduct periodic field visits to monitor the outreach service that is being provided using Indigo device by healthcare workers in the selected deployment sites.
• Serve as the focal point for communication and coordination with MoH (EPI Directorate), EFDA, EPSS, EPHI, regional health bureaus, and research partners.
• Closely work with existing platforms mainly E-NITAG for the co-creation, project monitoring and result dissemination.
• Facilitate regular coordination meetings and ensure alignment between government and implementing partners.
• In collaboration with the Research Manager, liaise with the contracted research institution or consultants to synchronize study design, timelines, and deliverables.
• Promote shared ownership, transparency, and accountability across all collaborating entities.
• Oversee the preparation and approval of Terms of Reference, study protocols, and ethics submissions by research partners in collaboration with research manager.
• Coordinate and oversee project-related operational research, market analyses, and cost-effectiveness assessments in collaboration with research manager.
• Ensure quality assurance mechanisms are established for data integrity, study implementation, and partner deliverables.
• Oversee and support translation of research findings into national immunization strategies and MoH operational guidelines.
• Provide technical support to MOH to support the pilot deployment of Indigos with a clear transition plan to MoH’s ownership upon completion of the project.
• Facilitate and support dissemination of study results through policy briefs, technical forums, and publications.
• Collaborate with Finance and Grants teams to ensure budget utilization, compliance, and proper documentation of project expenditures.
• Support budget tracking, forecasting, and periodic expenditure reviews to maintain financial accountability.
• Contribute to the preparation of timely donor reports and ensure linkages between financial and technical progress.
• Coordinate with the MEAL Manager and research partners to ensure data quality, timely submission, and appropriate documentation.
• Contribute to the development of project dashboards, performance summaries, and learning reports.
• Participate in data review meetings and contribute to adaptive management decisions.
• Document key learnings, challenges, and best practices to inform future scale-up initiatives.
• Support the implementation of client feedback and accountability mechanisms in compliance with IRC standards.
• Identify potential risks related to project delivery (e.g., import delays, regulatory barriers, or operational challenges) and propose mitigation measures.
• Ensure adherence to IRC policies, donor regulations, and national research ethics requirements.
• Maintain project risk logs and ensure systematic follow-up on mitigation actions.

Requirements

• Bachelor’s degree in public health, Nursing, Medicine, or a related field with Master’s degree in public health or related field.
• Minimum of 6 years (BSc) or 4 years (MPH/MSc) of progressively responsible experience in project coordination within international NGOs, preferably in cold chain, vaccine management, and immunization-focused health programs.
• Demonstrated experience in immunization systems strengthening, effective vaccine and cold chain management, or implementation research.
• Proven record in coordinating multi-partner initiatives, supervising field teams, and managing logistics for large-scale health interventions.
• Strong background in project planning, reporting, monitoring, and partnership management.
• Experience working with Ministry of Health and its structures, its agencies, research institutions, and international partners on donor-funded projects (e.g., Gavi, Bill & Melinda Gates Foundation, USAID).
• In-depth understanding of Ethiopia’s national EPI system, vaccine and cold chain logistics, and health system structure.
• Familiarity with government procedures for import licensing, and project coordination.
• Strong analytical, organizational, and time-management skills with the ability to prioritize and deliver on time.
• Excellent communication, facilitation, and report-writing abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint) and experience with project management tools.
• Demonstrated ability to work independently and collaboratively within diverse, cross-functional teams and to manage change proactively and positively.
• Fluency in English and Amharic (written and spoken).

Nice to Have

• Knowledge of additional local languages is an asset.

Team

Structure: Reports to Health and Nutrition Coordinator; collaborates with RMEAL Manager, Gavi REACH and other immunization projects, Grants, Finance, Supply Chain, and Partnerships Teams.

Additional Information

• Female candidates are highly encouraged to apply.
• Applications will not be returned.
• IRC discourages phone calls or personal visits.
• Only applicants meeting the minimum qualification will be shortlisted and contacted.
• Disclose any family relationships with existing IRC employees.
• IRC is an equal employment opportunity employer.
• Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct: Integrity, Service, and Accountability.
• IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, Anti-Retaliation and Combating Trafficking in Persons.
• Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. Benefits include parental leave, gender-sensitive security protocols, and other supportive benefits and allowances.
• Standard of Professional Conduct: The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct: Integrity, Service, Accountability, and Equality.