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Washington, United States of America Hybrid Employment

Vital Voices is hiring a Program Assistant, Crisis Team

Responsibilities

  • Coordinate emergency travel, documentation, and service arrangements for at-risk women leaders, ensuring all case records are accurate, up to date, and securely maintained
  • Manage travel logistics and event coordination for The Mothers’ Call, including registration, on-site execution, invoice processing, and schedule maintenance across multiple time zones
  • Support comprehensive logistics for key events such as the Barefoot Walk, Regional Network Summit, and policy launches, including venue and vendor coordination, RSVP tracking, travel arrangements, shipping, and on-site operations
  • Organize international travel, lodging, and visa assistance for movement co-leads, staff, and network members; create detailed itineraries and travel materials; adapt quickly to changes in plans
  • Handle scheduling for team members and partners across various time zones; coordinate virtual meetings with interpretation as needed; draft agendas, record minutes, and follow up on action items
  • Process payments for vendors, consultants, and expenses; track procurement, contracts, and financial records; maintain shared digital resources, contact databases, and monitoring data; assist with budget reviews
  • Assist in implementing crisis response and preparedness initiatives, including coordinating case assessments, organizing consultant meetings, developing communication strategies, and monitoring progress
  • Provide logistical and administrative support for virtual and in-person gatherings, training sessions, and global discussions, ensuring participant safety and confidentiality while managing cross-time zone scheduling and reporting
  • Help document team procedures and best practices; collaborate with Finance on contracts, invoices, and fund transfers; maintain secure records for case management, monitoring, and evaluation

Benefits

  • Medical, dental, and vision insurance coverage
  • 401k retirement plan with employer match
  • Short-term and long-term disability insurance
  • Life insurance policy
  • Health Savings Account (HSA) option
  • Employee Assistance Program (EAP)
  • Generous paid time off, including wellness-focused flex Fridays
  • Paid parental leave
  • Earned sabbatical eligibility
  • Paid volunteer time off
  • Stipend for professional development

Work Arrangement

Hybrid — Washington, DC

Other

  • This is a full-time, non-exempt position based in Washington, DC, requiring two days per week of in-person work at the headquarters
  • Up to 15% domestic and international travel may be required when safe conditions allow
  • The position is not available to remote-only candidates
  • Reasonable accommodations are available to support individuals with disabilities in performing essential job functions
About company
Vital Voices

Vital Voices Global Partnership is a non-profit founded on the simple idea that nations and communities cannot move forward without women’s voices in leadership positions.

We invest in women leaders who are taking on the world’s greatest challenges – from extreme forms of violence against women & girls to sustainability, economic inequities, and more.

For more than 28 years, Vital Voices Global Partnership has been investing in women leaders solving the world’s greatest challenges. We are “venture catalysts,” identifying those with a bold vision for change and partnering with them to make that vision a reality. We scale and accelerate their impact through long-term investments to expand the skills, connections, capacity, and visibility of women leaders.

Since its founding in 1997, Vital Voices has directly supported more than 49,000 women change makers across 188 countries and built the most powerful global network of women leaders who are daring to reimagine a more equitable world for all.

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Job Details
Department Crisis Team
Category other
Posted 3 days ago