Responsibilities
- Own and manage Wolf’s vendor contracts, including Master Service Agreements (MSAs), Statements of Work (SOWs), and related vendor agreements
- Serve as the primary point of contact for procurement and contract-related inquiries across the firm
- Lead contract negotiation, execution, amendments, and renewals in collaboration with internal stakeholders and vendors
- Maintain accurate and organized contract records and documentation
- Proactively track contract terms and renewal dates to support timely planning and decision-making
- Establish and manage renewal reminders and workflows to prevent auto-renewals and unfavorable contract extensions
- Lead negotiations for renewals, pricing adjustments, and updated terms in alignment with firm priorities
- Balance cost control, service quality, and risk when evaluating renewal and negotiation outcomes
- Review contractual terms and conditions prior to execution to ensure alignment with firm requirements; and work to set up and standardize those requirements
- Partner with Legal, Finance, and Risk teams to identify and address contractual risks
- Ensure the firm does not enter non-conforming contracts (e.g., revenue-sharing, percentage-of-revenue, or similar fee-based arrangements) without required approvals
- Evaluate contracts for compliance with firm policies, insurance requirements, and regulatory obligations
- Maintain visibility into key contract provisions, including pricing, service levels, termination rights, data security, and confidentiality terms
- Review and improve processes currently in place to monitor vendor and internal adherence to contractual obligations
- Identify, document, and escalate non-compliance or performance issues as appropriate
- Collaborate with IT, Finance, HR, Facilities, Operations, and other teams on vendor selection, onboarding, and contract optimization
- Provide guidance to stakeholders on procurement standards, contract requirements, and risk considerations
- Identify opportunities to streamline procurement processes, improve contract standardization, and enhance vendor oversight
- Build and maintain relationships with Wolf’s Client & Corporate Services leaders to ensure current and future vendor needs are met in a coordinated and streamlined way (e.g., following Information Services architecture guidance)
