Responsibilities
- Provide proactive administrative oversight ensuring seamless operations across all areas of the office.
- Collaborate with firm departments and senior leadership to ensure firm programs and procedures are effectively and efficiently implemented within the office.
- Ensure the ongoing productivity and effectiveness of our professional staff by managing workflows and optimizing the firm’s administrative support services.
- Initiate employee onboarding, status changes, and departure processes to maintain a positive and organized employee experience.
- Monitor staff attendance, PTO and other absences, and approval of timecards to ensure accurate records and smooth daily operations.
- Conduct annual performance evaluations of non-attorney professional staff, driving engagement and professional growth.
- Supervise accounting functions including invoicing, check requests, and vendor expense processing, ensuring accuracy and timely handling of all financial matters.
- Coordinate general office services with building management and local facilities management services to address general office service needs and maintain a productive work environment.
- Develop and manage operational budgets for the office, aligning financial planning with strategic objectives.
Requirements
- Minimum of 5+ years of proven experience in law firm administration or management.
- Excellent leadership and management skills, with prior direct supervisory responsibilities, with a track record of direct supervisory responsibilities, including the ability to inspire and develop a cohesive and high-performing team across multiple locations.
- Proven ability to thrive in a fast-paced environment, responding effectively to evolving priorities and changes.
- Strong interpersonal skills with the ability to work collaboratively across all levels of the firm, including professional staff, attorneys, and leadership.
- Outstanding written and verbal communication skills.
- Highly detail-oriented and organized, with the ability to manage multiple tasks and projects simultaneously.
- Basic knowledge of budgeting and accounting principles, with the ability to contribute to financial planning and operational efficiency.
- Knowledge of legal terminology, court procedures, and e-filing systems.
Nice to Have
- Bachelor's degree from an accredited college or university preferred.
- Experience supporting attorneys or legal teams strongly preferred.
