Responsibilities
- Oversee day-to-day remote office operations, ensuring the office runs smoothly and efficiently.
- Manage per diem requests, vendor relations, and fleet management
- Manage the accounts receivable process, including submitting invoices and pay applications, following up on overdue payments, and internal coordination with project teams.
- Work closely with clients and project managers to ensure timely collections.
- Assist in coordinating internal projects, meetings, and events, ensuring smooth execution and adherence to deadlines.
- Support basic accounting functions, including processing invoices, basic financial reporting, and accounts payable invoice processing.
- Maintain and organize records, prepare reports, and track key metrics related to office operations and financial performance.
- Actively support and strengthen company culture within a fully remote team by fostering connection, trust, and alignment across the organization.
- Help reinforce our values through thoughtful communication, regular check-ins, and coordination of virtual meetings and team initiatives, ensuring employees feel engaged, supported, and connected despite physical distance.
Requirements
- Motivated, high-integrity, detail-oriented self-starter
- Thrives in a fast-paced environment
- Proactive problem solver with the ability to take full ownership of tasks and drive them to completion
- Exceptional organizational and attention to detail
- Stellar communication and leadership abilities
- Previous experience in administrative-related roles
- Trustworthy, self-motivated professional who takes ownership of their work
- Strong work ethic with the ability to work independently in a fully remote role
- Comfortable starting in a part-time role with the goal of growing into a full-time role
Nice to Have
- Preference to candidates who have worked in the Construction Industry
- Preference to candidates with experience in accounts receivables and collections
Benefits
- Be part of a dynamic team where your contributions truly matter.
- Work in a supportive and encouraging environment that values your growth.
- Enjoy exciting opportunities for career advancement.
- Embrace a flexible work schedule that respects your work-life balance.
Work Arrangement
Remote (Worldwide)
Team
Structure: Remote team. Reports to: Remote Branch Manager
Additional Information
- Part-time role with potential to grow into full-time
