Role Overview
We’re seeking a Marketing & Business Administration Virtual Assistant to help streamline operations in a creative, fast-paced remote environment. You'll play a key role in organizing marketing workflows and supporting core administrative functions, ensuring systems run efficiently across onboarding, accounts, and internal processes.
Key Responsibilities
- Handle onboarding logistics including setting up Google accounts, managing access permissions, and configuring shared drives and tools
- Support marketing execution by tracking campaign timelines, coordinating tasks, and managing asset delivery schedules
- Perform light design tasks using templates for promotional materials, social graphics, and basic formatting updates
- Keep internal documentation up to date, including SOPs, checklists, and recurring operational workflows
- Organize calendars, document meeting notes, and track follow-up actions across marketing and project teams
- Assist with vendor invoices, purchase requests, and routine business administration
- Ensure consistent file naming, folder structure, and digital organization across shared platforms
Required Qualifications
- Proven experience working remotely, ideally with teams based in the US or UK
- Proficient in remote collaboration tools such as Slack, Zoom, Google Workspace, and project management platforms like Asana
- Background in administrative or operations support with exposure to marketing functions
- Strong skills in managing Google Workspace environments, including access controls and shared drive management
- Ability to create and edit visual content using Canva or similar design tools
- Clear, proactive communication style and a meticulous approach to detail
Preferred Background
- Experience working with creative agencies, design studios, or content-focused businesses
- Basic familiarity with spreadsheet reporting using Google Sheets for dashboards or summaries
- Exposure to CRM platforms or email marketing tools such as HubSpot or Mailchimp
Technology Environment
Google Workspace, Slack, Zoom, Asana, Trello, ClickUp, Canva, Mailchimp, HubSpot, Notion, Confluence
Work Arrangement
This is a fully remote role. Candidates must be able to align with US time zones (EST through PST) for collaboration and meetings.
Compensation & Growth
Offered compensation is competitive and reflects experience. This role supports long-term remote career development with opportunities to grow alongside high-performing global teams.
