Manage regional events and meetings across the Americas, including LACademy, Leadership Summits, and Presidents Meetings. Ensure each event runs smoothly from start to finish by coordinating logistics, venues, and timelines in alignment with organizational standards.
Event Leadership & Coordination
- Collaborate with Regional Directors and member committees to define event strategy, location, timing, and financial commitments.
- Oversee all logistical components, including hotel contracts, room blocks, food and beverage arrangements, audio/visual needs, and transportation for off-site activities.
- Support pre- and post-event tours by providing guidance and coordination assistance when needed.
Financial & Operational Oversight
Manage event budgets from approval through final reconciliation. Ensure cost efficiency while maintaining quality standards. Oversee contract execution with vendors and track financial contributions across events.
Training & Volunteer Development
Lead training initiatives for volunteer leaders involved in event planning. Develop resources and ongoing support systems to strengthen team capabilities and ensure consistent delivery of programs.
Communication & Reporting
- Coordinate internal event promotion through newsletters, website updates, and cross-functional meetings.
- Prepare detailed post-event reports that capture feedback, key outcomes, and recommendations for improvement.
- Maintain event documentation and refine training materials based on lessons learned.
Additional Responsibilities
Work closely with interpretation teams to meet language needs, organize travel for leadership staff, and assist the Director as required. Support global and regional meetings as assigned, ensuring alignment with organizational values of learning, bold thinking, and collective growth.
