Responsibilities
- Provide support and administrative assistance to attorneys and colleagues
- Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management
- Prepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities
- File documents in state, federal, and appellate courts using electronic filing applications (e.g. File & ServeXpress)
- Communicate with court personnel regarding procedures, rules, and deadlines.
- Manage incoming mail, notices, and document distribution.
- Maintain electronic and client files within the document management system
- Maintain case calendars (hearings, depositions, mediations, deadlines) and distributed daily/weekly appearance reports.
- Enter attorney time and assist with billing support, client budgets, and billing inquires
- Prepare expense reports and assist with travel arrangements
- Manage vendor invoices, reimbursements and check requests.
- Assist with client billing inquiries, budgets, appeals and collections
- Support additional projects operational initiatives as needed
Requirements
- High school Diploma or equivalent required
- 3+ years of administrative experience, preferably within a law firm or litigation environment
- Familiarity with legal terminology, document formatting and court procedures
- Professional communication skills when interacting with attorneys, colleagues, clients, courts, and vendors
- Strong organizational skills with the ability to manage multiple deadlines
- Ability to maintain strict confidentiality
- Comfortable working in an in-office/hybrid environment
Nice to Have
- Experience with electronic filing systems
Benefits
- Outstanding benefits package, including 401k match and generous PTO plan
- Ample opportunities for professional development and advancement
- Access to corporate discount plans and other benefits
Work Arrangement
Hybrid — Kansas City
Additional Information
- Must be comfortable working in an in-office/hybrid environment
- Ability to maintain strict confidentiality
- Professional communication skills required when interacting with attorneys, colleagues, clients, courts, and vendors
