Pearl Talent was looking for an Executive Assistant (General EA) - E001

Work Arrangement: Fully Remote | Job Type: Independent Contractor, Full-time | Work Schedule: 40 hours per week, US time zones Locations: - Philippines - LATAM (Mexico, Colombia, Argentina, Brazil) - Other remote regions with strong English communication and startup experience About Pearl Talent Pearl collaborates with the most exceptional 1% of global candidates, connecting them with premier startups in the US and EU. Our clients have collectively secured over $5B in funding, supported by industry leaders like OpenAI, a16z, and Founders Fund. We seek the most talented, ambitious professionals for long-term career opportunities, with past candidates experiencing international work assignments and significant career advancements. Why Work with Us? We're more than a recruitment agency—we're career architects who strategically place talented professionals alongside innovative US and EU founders, focusing on growth, challenges, and meaningful professional development. Role Overview The Executive Assistant will provide comprehensive administrative and operational support to senior leadership, ensuring efficient coordination of schedules, communications, and strategic initiatives. This position requires exceptional organizational skills, strict confidentiality, and the ability to manage complex priorities in a dynamic remote environment. Your Impact You'll maximize executive productivity by managing operational tasks, communication channels, and cross-functional initiatives, enabling leadership to concentrate on strategic growth, team alignment, and critical decision-making. Core Responsibilities Executive Operations Support – 50% - Manage intricate calendars, schedule meetings, and prepare agendas - Draft, review, and manage executive correspondence - Maintain systematic processes for reminders, follow-ups, and meeting preparation Project Coordination – 30% - Support execution of executive-led projects and operational initiatives - Track deliverables, deadlines, and stakeholder alignment - Ensure timely follow-ups and smooth interdepartmental workflows Communication & Confidentiality – 20% - Serve as primary liaison between leadership and internal/external stakeholders - Maintain absolute discretion with sensitive information - Ensure communications are polished and align with executive standards Requirements Must-Haves: - 1+ years of Executive Assistant or similar administrative experience - Superior organizational, time management, and communication skills - Proficiency in Google Workspace or Microsoft Office - Capability to manage multiple priorities in remote, fast-paced settings - Exceptional professionalism and confidentiality Nice-to-Haves: - Experience supporting international or distributed teams - Startup or high-growth environment background - Familiarity with productivity tools Tools Proficiency Required: - Google Workspace or Microsoft Office - Slack, Gmail, Zoom - Basic project tracking tools Preferred: - Notion or Asana - CRM knowledge - Advanced scheduling tools Benefits: - Competitive Salary: Experience-based compensation - Fully Remote Work - Generous PTO - Health Coverage (for PH-based talents) - Direct Mentorship - Learning & Development Resources - Global Networking Opportunities Recruitment Process: 1. Application 2. Screening 3. Skills Assessment 4. Initial Interview 5. Final Interview 6. Job Offer 7. Client Onboarding Ready to Join Us? If this role matches your skills and career aspirations, we're eager to connect. Apply now to advance your professional journey with Pearl Talent.