Responsibilities
- Oversee executive email accounts and schedules, arranging appointments, setting priorities, and safeguarding dedicated work periods
- Handle meeting coordination from start to finish, ensuring effective communication, resolving scheduling conflicts, and managing post-meeting actions
- Maintain task management in Asana by delegating assignments, tracking advancement, and ensuring adherence to timelines
- Deliver weekly reports on key priorities, delayed tasks, and obstacles to maintain operational continuity
- Create meeting agendas, compile necessary documents, and record minutes with defined next steps and prompt follow-through
- Serve as a liaison by following up with staff, suppliers, and collaborators on leadership's behalf
- Arrange travel logistics such as flight bookings, hotel reservations, and detailed travel plans
- Conduct pre-travel planning and scheduling to guarantee orderly and hassle-free journeys
- Manage personal schedules, appointments, and family-related logistics including school and extracurricular activities
- Supervise household management tasks like coordinating service providers, managing subscriptions, and placing online orders
- Aid in organizing and executing corporate events, retreats, and significant projects
- Contribute to team culture activities including new hire integration, celebratory events, and routine operational tasks
- Monitor expenditures, gather payment documentation, and help maintain precise financial accounts
- Systematize digital platforms (Google Drive, Asana) and propose workflow enhancements to boost productivity
