Responsibilities
- Lead daily operations for Tier 2 and Tier 3 pitch processes, including RFI/RFP responses, written content, and presentations, under senior guidance.
- Develop and refine written submissions, creative materials, and presentation content for pitch opportunities.
- Define and assign key workstreams and ownership across all phases of the pitch, including coordination of the full pitch team.
- Oversee execution to meet strategic pitch goals, refine briefs, interpret client objectives, and balance innovation with resource constraints and ROI.
- Act as project driver for Tier 1 pitches by maintaining timelines, creating project plans, and ensuring team adherence to deadlines.
- Proactively escalate obstacles and challenges to leadership for timely resolution.
- Serve as facilitator by delivering clear instructions to team members, supporting business leads with necessary resources, and guiding support staff with strategic input.
- Develop and maintain a compelling, unique, and client-focused narrative for each Tier 2 and Tier 3 opportunity.
- Adapt communication strategies to reflect client-specific needs, market conditions, and competitive landscapes.
- Ensure storytelling is grounded in insights and showcases the full breadth of media capabilities.
- Gain comprehensive understanding of all components required to support the core narrative in Tier 1 pitches.
- Assemble and customize initial content drafts for agency profiles, operating models, and other credentials using internal libraries and expert input.
- Create briefs for pitch theater design, lead brainstorm sessions, guide presentation development, incorporate feedback, and ensure flawless execution.
- Verify compliance with all requirements for live meeting setups and ensure printed materials are proofread and distributed to all participants.
- Align disciplines across media workstreams to ensure cohesive integration of inputs.
- Lead coordination with cross-functional teams, pitch leads, and subject matter experts to advance all workstreams on schedule.
- Act as the main contact for resolving issues and sharing information across the pitch team.
- Deliver consistent updates to all team members and review support team summaries to ensure accurate and clear status reporting.
- Build strong partnerships with integrated account team growth leads to position media capabilities within the broader client proposal.
- Assist partner agency teams in understanding media workflows, strategic requirements, and data needs to meet deliverables.
- Guide daily priorities and supervise junior team members involved in pitch efforts.
- Review all outputs for accuracy and completeness before distribution, ensuring meeting notes capture discussions, decisions, and action items clearly.
- Confirm appropriate team members are included in pitch-related engagements.
- Inspire and mentor junior talent by modeling high-performance behaviors and effective practices.
- Promote a culture emphasizing accountability, teamwork, and ongoing enhancement.
Responsibilities
- For Tier 2 & 3 pitches (with oversight), lead the day-to-day execution of key pitch phases including RFI/RFPs, written deliverables, and presentations with oversight from Group Directors.
- Drive the written deliverables, creative assets, and presentation content.
- Establish and define key workstreams and owners for all pitch phases, including the overall pitch team.
- Manage execution and deliver on objectives of overall pitch vision including iteration of the brief, synthesis of key client objectives, and balancing opportunity to go beyond the brief with resources and return on investment.
- For Tier 1 pitches, serve as a Driver: keeping teams on deadline, building project plans and timelines, and working with pitch team members to enforce those deadlines.
- Communicate roadblocks to leadership proactively.
- As a Facilitator, provide clear communications for all pitch team members, partner with pitch business leads to ensure they have what they need for workstreams, and provide strategic direction to Growth support team members.
- For Tier 2 & 3 pitches, craft and maintain a strong, differentiated, and client-centric story for each opportunity.
- Tailor messaging to address client needs, market context, and competitive dynamics.
- Ensure the narrative is insight-led and reflects the best of WPP Media’s capabilities.
- For Tier 1 pitches, thoroughly understand all elements required for the articulated narrative.
- Curate RD1 draft content responses to agency credentials, operating models, etc., from our library and from subject matter experts (SMEs), customizing for each opportunity.
- Build briefs for design team pitch theater and guide design teams for brainstorms, presentation of theater ideas, ensure feedback is incorporated following review, and pitch theater is executed flawlessly.
- Ensure all mandatories are met for tabletop setups in live meetings and all printed deliverables are proofed and inclusive of every attendee.
- Establish points of alignment between disciplines across WPP Media workstreams.
- Drive the process with WPP Media cross-functional teams, pitch leads, and SMEs to ensure progress on all workstreams.
- Serve as primary point of contact for troubleshooting and facilitating information for team members.
- Provide ongoing, proactive communication to all pitch team members and review Growth support's draft for end-of-day, end-of-week status recaps for pitch team to ensure accuracy and clarity of communication.
- Develop strong relationships with WPP IAT growth leads to strongly present WPP Media in the overall story.
- Help WPP partner agency growth teams understand WPP Media processes and strategic and data inputs/outputs needed to successfully meet brief deliverables.
- Reinforce day-to-day priorities and manage junior team members supporting each pitch.
- Ensure their output is executed flawlessly (e.g., review work prior to distribution to pitch teams to ensure accuracy and thoroughness, meeting notes accurately capture the discussion, next steps, and owners are clearly included).
- Confirm correct team members are invited to pitches.
- Foster motivation and provide a role model for junior talent to illustrate best practices and a high-performance mindset.
- Reinforce a culture of accountability, collaboration, and continuous improvement.
