About the Role
The role provides operational and administrative support to the HIV business unit, enabling strategic planning, project coordination, and internal alignment across departments.
Responsibilities
- Coordinate logistics for team meetings, including scheduling, agendas, and follow-up actions
- Support project management by tracking timelines and deliverables
- Prepare presentations and documents for internal and external stakeholders
- Facilitate communication between departments to ensure alignment
- Manage calendars and prioritize appointments for team leaders
- Organize travel arrangements and process expense reports
- Maintain up-to-date records and shared filing systems
- Assist in onboarding new team members
- Monitor and distribute key business metrics and reports
- Coordinate internal approval processes for initiatives
- Track action items from leadership meetings
- Liaise with external vendors on administrative matters
- Support budget tracking and financial documentation
- Ensure compliance with internal policies and procedures
- Handle confidential information with discretion
- Assist in preparing materials for regulatory or audit reviews
- Streamline internal workflows to improve efficiency
- Act as a point of contact for cross-functional teams
- Support event planning for team gatherings or conferences
- Maintain team dashboards and performance trackers
- Coordinate document version control and approvals
- Provide backup support during team absences
- Respond to internal inquiries in a timely manner
- Contribute to process improvement initiatives
- Ensure adherence to corporate governance standards
Compensation
Competitive salary and benefits package offered
Work Arrangement
Full-time position with hybrid work model
Team
Part of a dynamic, cross-functional team focused on advancing HIV treatment initiatives
Why Gilead
The organization is dedicated to improving patient outcomes through innovative therapies and a collaborative workplace culture that values inclusion and integrity.
Equal Opportunity Employer
This employer provides equal employment opportunities to all applicants regardless of race, color, religion, sex, national origin, age, disability, or genetics.
Not available for this position
