Responsibilities
- Oversee and support programs that keep Oregon schools safe and compliant
- Process criminal history checks for applicants and volunteers, manage records, and guide school districts on program requirements
- Assist with Activity Driver and Athlete Agent applications, coordinate school site reviews, and support training workshops
- Perform LEDS background checks and review school bus, activity driver, and athlete agent applications to determine eligibility
- Process applications, issue permits and certificates, and communicate results to stakeholders
- Manage the unit’s shared inbox, respond to inquiries, maintain digital filing systems, and generate reports
- Support administrative tasks, edit correspondence, organize records, and serve as a backup for application processing and training reports
- Model equity, inclusivity, and professionalism, creating a welcoming environment for colleagues, stakeholders, and the public
Requirements
- Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data
- An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data
- An equivalent combination of education and experience
- Successful completion of the CJIS and LEDS certification within 90 days from the date of hire
Nice to Have
- Experience with Microsoft Outlook email systems and Adobe PDF markup & editing
- Experience with Windows file management & organization
- Flexibility and communication skills for working with a team remotely using teleconference, phone, email, and in-person methods
- Excellent customer service skills, spoken and written
- Successfully acquires and applies new skills or technologies within established timelines
- Experience in evaluating and processing ODE forms
- Knowledge of applicable OARs for pupil transportation & fingerprinting
Benefits
- Excellent medical, vision and dental benefit package for the employee and qualified family members with very low monthly out-of-pocket cost
- Paid days off – 11 paid holidays per year, 3 additional paid "Personal Business Days" per year, 8 hours of sick leave accumulated every month, Progressive vacation leave accrual and increases every 5 years
- Additional optional benefits, such as basic life insurance, short-term disability, Paid Leave Oregon, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and child care expenses
- Student Loan Forgiveness Program: if you have federal student loan debt or are thinking of going back to school, then you will want to look into this program. If you make 120 qualifying payments on your student loan while working full time for a qualifying employer, your student loan debt may be forgiven.
Work Arrangement
Hybrid
Additional Information
- These positions require successful completion of the CJIS and LEDS certification within 90 days from the date of hire
- The job posting closes at 11:59 PM (PDT) on the close date
- This position requires successfully passing a criminal record check, which may require a fingerprint-based records check and/or credit history check, as a condition of employment
- Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States
- The Oregon Department of Education is an E-Verify employer
