About the Role
The Senior Accounts Payable Coordinator will oversee invoice processing, vendor communications, and payment reconciliations for marketing and advertising departments, ensuring compliance and financial accuracy.
Responsibilities
- Manage end-to-end processing of invoices related to marketing and advertising vendors
- Verify invoice accuracy against contracts, purchase orders, and service delivery records
- Coordinate with internal marketing teams to resolve billing discrepancies
- Ensure timely execution of payment cycles according to vendor terms
- Maintain up-to-date vendor records and contact information
- Reconcile vendor statements on a regular basis
- Support month-end and quarter-end closing activities
- Identify and report process inefficiencies in accounts payable workflows
- Collaborate with external auditors during financial reviews
- Ensure compliance with internal financial controls and policies
- Track and categorize marketing-related expenses by campaign or project
- Assist in budget vs. actual reporting for advertising spend
- Prepare and distribute payment reports to department stakeholders
- Escalate unresolved vendor issues to management when necessary
- Maintain confidentiality of financial data
- Stay current with changes in vendor contracts and billing terms
- Support internal process improvement initiatives
- Utilize accounting software and ERP systems for transaction entry
- Assist in tax documentation collection for vendors as required
- Work across time zones to coordinate with global marketing teams
Compensation
Competitive salary based on experience
Work Arrangement
Remote
Team
Part of the finance operations team supporting marketing and advertising expenditures
Why This Role Matters
This position plays a critical role in ensuring marketing and advertising expenses are processed accurately and on time, directly impacting vendor relationships and financial reporting integrity.
Work Environment
- Fully remote role with flexible scheduling within business hours in the Panama time zone.
- Collaborative digital workspace using project management and communication tools.
Not available
