Responsibilities
- Enter, code and post vendor bills in NetSuite, ensuring accurate GL, department/class/location tagging
- Process invoices and payment requests through NetSuite and AP automation tools such as BILL and/or Tipalti
- Match invoices to purchase orders and receipts and resolve discrepancies
- Monitor invoice approval workflows in BILL or Tipalti and follow up with approvers to ensure timely processing
- Assist with vendor onboarding and maintenance, including payment details, tax documentation, and vendor records in AP platforms
- Assist with departmental and vendor inquiries
- Assist in posting daily customer receipts for wholesale customers into NetSuite and apply cash to open invoices
- Assist with wholesale customer onboarding
- Prepare customer statements and assist with basic collection follow-up as directed by the Asst. Controller
- Review employee expense reports and corporate card transactions in Ramp for receipts, business purpose, accurate coding, and compliance with the company T&E policy
- Monitor missing receipts, policy exceptions, submission issues in Ramp, and follow-up with employees and managers as needed
- Support expense approval follow-up, posting and reconciliation of employee reimbursements and corporate card accounts to NetSuite
- Assist with routine journal entries and account reconciliations related to AP, AR, and T&E
- Help prepare schedules and documentation for month-end close and audits
- Perform other finance and administrative tasks as needed in a lean, hands-on accounting team
Requirements
- 2-3+ years of experience in AP/AR or general accounting, ideally in e-commerce, retail, or a product-based business
- Experience with NetSuite ERP and comfort working in an ERP-driven environment
- Solid Excel skills and familiarity with cloud-based tools (BILL or similar AP workflow tools, Google Workspace, Ramp, or similar T&E tools)
- Strong attention to detail, accuracy in data entry, and ability to manage high transaction volume while meeting deadlines
- Clear communication skills and a professional, service-oriented approach with vendors, customers, and internal teams
- Position will be remote (residing anywhere in the United States)
Nice to Have
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field
- Experience with NetSuite ERP
- Experience with AP automation platforms such as BILL or Tipalti
- Experience with T&E platforms such as Ramp
- Experience with Google Workspace (Docs, Sheets, Drive)
- Experience with e-commerce or retail accounting
- Experience with Shopify
Benefits
- Competitive salary and benefits
- Flexible work environment
- Opportunity for growth and development
- Inclusive and collaborative culture
- Employee discount
- 401(k) with company match
- Health, dental, and vision insurance
- Paid time off and holidays
- Professional development opportunities
Additional Information
- To apply, please submit your resume and a brief cover letter explaining why you’re a great fit for this role.
